Auto-save and manual save
The editor saves your document automatically as you type. A subtle Saved indicator in the top bar confirms that your latest changes are persisted. If you want to force an immediate checkpoint — for example, before stepping away — press ⌘ S (macOS) or Ctrl S (Windows/Linux) at any time.Draft documents persist across sessions. If you close your browser or navigate away, your unpublished draft is waiting exactly as you left it the next time you open the document.
Draft mode
A document remains in Draft mode from the moment you create it until you explicitly publish it. While a document is a draft:- Only you (the author) can see it in the project.
- It does not appear in team search results or project document lists for other members.
- Collaborators you invite via a direct share link can view it, but it remains hidden from general project navigation.
Publishing a document
Publishing makes your document visible to everyone with access to the project.Open the Publish menu
In the top-right corner of the editor, click the Publish button. A dropdown panel opens with publishing options.
Review your audience
Confirm the target audience — Project members (default) or a specific team. Change the setting here if needed before proceeding.
Publish immediately or schedule
- To publish right now, click Publish now. The document immediately becomes visible to your selected audience.
- To schedule a future publish, toggle Schedule for later, pick a date and time, then click Schedule. The document will publish automatically at that moment.
Scheduling a future publish time
When you schedule a publish, fsckmsft stores the document and queues the release for the exact time you set. You can view and cancel any pending scheduled publish from the Publish dropdown — look for the Scheduled: [date] status and click Cancel schedule to return the document to Draft mode.Unpublishing a document
Unpublishing reverts a live document back to Draft mode without deleting it.FAQs
Can a teammate edit my draft before I publish it?
Can a teammate edit my draft before I publish it?
Not by default. Drafts are private to the author. If you want to collaborate on a draft before publishing, invite specific collaborators using the Share menu and grant them edit access.
What happens to scheduled publishes if I edit the document after scheduling?
What happens to scheduled publishes if I edit the document after scheduling?
Edits you make after scheduling are saved normally. The version that publishes at the scheduled time is the latest saved state of the document at that moment — so any edits you make before the scheduled time are included.
Is there a difference between auto-save and a version checkpoint?
Is there a difference between auto-save and a version checkpoint?
Yes. Auto-save writes your changes to the server continuously but does not create a named checkpoint in version history. Checkpoints are created every 30 minutes automatically, or immediately when you press ⌘ S / Ctrl S. See Version History for details.